Campout Checklist for
Leaders
1+ month in advance
____ Confirm/make reservations for location
____ Identify special considerations (bike reservations, make ovens for turkeys, etc)
2 weeks in advance
____ Make permission slip; send to Greg (and Rich F. for website) – template available
____ Discuss program with SPL (program determined during PLC)
____ Arrangements for any special needs (turkeys, snowshoes, bikes, etc)
____ Confirm all equipment from previous campout has been returned (see Jane R.)
____ Promote activity during announcements at Troop meeting (week before permission slips due)
1 week in advance
____ Make extra paper copies of permission slips (about 5, most will print from website)
____ Make arrangements to received Med Form book on Tuesday (Dave Towle)
Tuesday meeting before campout
____ Collect permission slips at the beginning of the meeting (and money if needed)
____ Confirm with scouts how many from each patrol are attending/adjust as needed
____ Patrols to create menu and ASM to check (and confirm money has been collected)
____ Confirm which adults are going; select adult shopper and create adult menu
____ Confirm that someone is able to pull trailer
____ Confirm shopping responsibilities with each patrol, check with parent of shopper about shopping list and management of money
____ Finalize program with PLC
Before Friday of campout
____ Finalize list of scout and adult participants (including special arrival and departures)
____ Review permission slips for allergies/medications and arrival/departure
____ Make list of equipment needed
____ Confirm that there are enough drivers and draft transportation arrangements
____ Print directions to campsite as needed
____ Be sure someone with key to church and inside closet will be there on Friday
Friday of campout
____ Confirm with SPL that all necessary group, patrol and personal equipment is packed (including adult patrol box and coffee pot)
____ Assign rides, know who is in each vehicle
____ Confirm that all drivers have directions
____ Talk with parents as needed (re: return time, special concerns, medications, etc)
____ Lock shed and church before departing
Campout
____ Assist SPL with program needs
____ Ensure safety of participants; periodic head counts (keep track of arrivals and departures)
____ Be aware of BSA policies (Safe Swim Defense, etc.)
Sunday Return
____ Facilitate transportation arrangements; know who is in each vehicle
____ Ensure site is clean; checkout with facility
____ Ensure that scout quartermaster has recorded who is taking what equipment home
____ Confirm that every scout has been picked up; alert parents to any injuries
____ Lock shed and church
Tuesday following campout
____ Roster with # of nights of camping to Rich F.
____ Settle any money issues with Tony
____ Confirm with scout quartermaster that all equipment has been returned
____ Return Med forms to Troop
____ Equipment issues/needs to Jane R. (Rich W. for stoves and fuel)